Enrollment

Application Process

1.  APPLY

A Parent/Guardian must fill out the intial Enrollment Forms, listing each child they wish to enroll and submit it digitally through the link listed below:

2. Selection Process

Once an initial enrollment form is received, the Program Specialist will review it to see if the child meets the eligibility and need requirements. The application is given a ranking number based on family size and income and the family is placed on the waiting list. Once there is an opening, VIP Tots will contact the Parent/guardian to inform them that there is a space available.  At that time, the Parent/Guardian will receive notification of additional documents to be completed in order to continue the enrollment process.  The Parent/Guardian then has five (5) days to finalize the digital enrollment packet before the space will be offered to the next person on the list. Failure to do so will result in losing the offered space. After the registration and enrollment packet is completed the Program Specialist will contact the Parent/Guardian for an intake interview to establish eligibility.

Sign Your Contract

At the intake appointment the applicant will be notified of acceptance into the program, will be given a contract and if applicable will be assessed a family fee. In addition to the contract, the Parent/Guardian will be given an orientation, have a tour of the school and will meet the child’s teacher. In the event that there are missing eligibility documents, an additional intake appointment will be rescheduled.

Adding Children to VIP Tots Program

Eligible children who are part of the family size of a currently enrolled child may receive services if funding is available. If funding is not available to enroll additional children, the child(ren) will be placed on the program’s waiting list and may receive services as funding becomes available.

Wait List/Eligibility List

There is a great demand for services and unfortunately VIP Tots is not able to serve all families who apply. Priority of services is given to families based on a ranking system set forth by the California education requirements and are ranked according to family size and income.
First priority for services shall be given to:
1) A four-year-old or three-year-old neglected or abused children who are recipients of child protective services , or recipients who are at risk of being neglected or abused, upon written referral from a legal, medical, or social service agency.  

Second priority shall be given to eligible four-year-old children who are not enrolled in a state funded transitional kindergarten program in the following order:

(A four-year-old is defined as a child who turns four (4) years old on or before December 1 of the current fiscal year they are being served July 1-June 30)

1) A child whose family has the lowest income ranking based on the most recent income ranking schedule adopted by the State Superintendent of Public Instruction at the time of enrollment.

2) When two or more families have the same income ranking according to the most recent income ranking schedule:
a. The child with exceptional needs shall be admitted first.
b. Children who are identified as limited English or non-English proficient.
c. Children whose circumstances may diminish the children’s opportunities for normal development.

Third priority shall be given, after all eligible four- year- old children are enrolled, to three-year-old children in the following order: (a three year old is defined as children who have their third birthday on or before December 1 of the fiscal year they are being served July 1-June 30. Children who have their third birthdate on or after December 2 of the fiscal year, may enrolled on or after their third birthday).

1) A child whose family has the lowest income ranking based on the most recent income ranking schedule adopted by the State Superintendent of Public Instruction at the time of enrollment

2) When two or more families have the same income ranking:
a. The child with exceptional needs shall be admitted first.
b. Children who are identified as limited English or non-English proficient.
c. Children whose circumstances may diminish the children’s opportunities for normal development.

Fourth priority shall be given to four-year-old meeting eligibility requirements into a part day preschool, after all eligible four-year old and three-year-old children are enrolled in a full day. Children with siblings currently enrolled in the program are given priority over new families.

When an opening for childcare becomes available, the Program Specialist will select the family with the lowest ranking number. Should that family no longer need care or a VIP Tots representative is unable to contact the family; the next family on the ranking list will be selected.

Families must have one of the five needs for service
1. Working
2. Seeking Employment
3. Seeking Housing
4. Engaged in Vocational Training
5. Incapacitated